Receptionist

QuadReal

Welcome & greet visitors and colleagues providing excellent customer service

Answer all calls, both internal and external and direct them to the appropriate person

Monitor reception area to make sure it is always covered and assist with back up schedules

Maintain Kitchen and Servery, order supplies, prepare coffee/clean up

Manage and maintain office equipment

Maintain and order office supplies

Prepare and process courier requests

Process incoming/outgoing mail

Update and maintain all Reception logs, manual, phone lists and floor plans

Manage access cards and assist in booking guest offices

Ensure meeting rooms are kept tidy and in a suitable condition at the end of each meeting

Manage the meeting room calendars, assist in finding space. Resolve space conflicts/requirements and help book meeting rooms for both client and internal meetings

Coordinate with IT to ensure equipment is functioning in all meeting rooms and that they have up-to-date IT guidelines

Process expenses and invoices through Yardi and Workday ensuring timely payment of suppliers

Preparation and circulation of office announcements for upcoming events, office maintenance and general reminders

Assist in Office Services enquiries to QR colleagues and provide administrative support when required

Assist with planning events (lunches, Pop-up Events, etc).

Experience and Qualifications:

Previous experience in a related reception, customer service and administrative role

Ability to communicate effectively, both verbally and written

Able to develop and sustain cooperative working relationships with clients, tenants and internal staff; ability to exercise confidentiality

Experience work effectively across time zones

Ability to allocate time effectively, work under pressure and manage tight deadlines

Handle multiple demands, competing priorities and adapt to new ideas and constant changes

Be an effective resource and flexible in adjusting to changing work priorities

• Experience

  1 - 7 Years

• No. of Openings

  3

• Education

  Diploma, Advanced/Higher Diploma, Any Bachelor Degree, Professional Degree

• Role

  Receptionist

• Industry Type

  Real Estate / Property / Construction

• Gender

  [ Male / Female ]

• Type of Job

  Full Time

• Work Location Type

  Work from Office