Assistant Executive to Directors

Kapsons Fashion Pvt Ltd

Job description

The Prime responsibilities of the Executive Assistant to directors in managing diaries, correspondence, and travel arrangements.

To fix appointments, Enquirers, and Requests and handle them when appropriate.

To Ensure effective coordination for internal & external meetings.

Filing and back-end work, Bills submissions of travel on a timely basis.

Forwarding e-mails/Correspondence of other staff/outsiders to Chairman and Managing Director.

Forwarding Internal communication/ documents of internal staff for timely signup and distribution.

Organize and service meetings, prepare the agenda, and take down minutes of the meeting.

To ensure visa expiry/renewal, travel insurance expiry/renewal etc., and getting them all renewed timely.

Getting registration of events as and when occur being attended by Chairman and Managing Director, events or any other event, like registration, timely payments, and getting all bills timely.

Handling Domestic and International traveling of the Corporate Office and all units that include ticketing and visa formalities.

Handling/Assistance in personal traveling of the Chairman and Managing Director.

Arranging travel, visas, and accommodation of the Chairman and Managing Director, and family. That includes handling all the international and domestic tickets of the Chairman and Managing Director and his family, and security of all details like passports.

Any other assignment was given by Chairman and Managing Director.

Updating the itinerary of the Chairman and Managing Director regularly to have proper records of his travel.

Noting the bills, getting the ticket copies again and submission to accounts.

Ensuring timely pay out of the Chairman and Managing Directors all Credit Card payments and clubs bills payments.

• Experience

  1 - 5 Years

• No. of Openings

  2

• Education

  Any Bachelor Degree

• Role

  Personal Assistant

• Industry Type

  Textile / Garments / Fashion / Accessories

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office