Personal Assistant

APT

Main responsibilities

 Manage Director’s electronic diary, assessing priority of appointments and reallocation

as necessary.

 Manage Director’s travel arrangements (including visas/accommodation).

 Process Director’s correspondence, ensuring that incoming correspondence is dealt

with by the Director/or on behalf of the Director, or other staff as appropriate.

 Maintain Director’s office systems, including data management and filing.

 Maintain records of Director’s contacts.

 Screen calls, enquiries and requests, and deal with them when appropriate.

 Assist Director in researching and following up with action on matters which fall within

the Director’s responsibility – chasing responses, triggering follow-up action.

 Produce documents, briefing papers, reports and presentations for the Director.

 Organise meetings and ensure that Director is well prepared for those meetings,

preparing agendas, pre-meeting briefings and meeting papers.

 Assist/support Director, Development Manager & Communications Manager in

arranging funding partner and other events.

 Meet and greet visitors at all levels of seniority.

 Supervise all Trust incoming/outgoing mail.

 Any other duties as may reasonably be required by the Director

Person specification

 Educated to degree level or equivalent.

 Experienced Personal Assistant at senior management level.

 Experience of electronic diary management.

 Experience of working in a Higher Education Environment.

 Exceptional interpersonal and communication skills, to enable professional interaction

with a wide range of contacts, both internal and external to the University.

 Ability to organise and plan own work.

 Excellent attention to detail, with the ability to maintain a high level of accuracy.

 A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.

 Ability to

• Experience

  1 - 5 Years

• No. of Openings

  01

• Education

  Any Bachelor Degree, Professional Degree

• Role

  Personal Assistant

• Industry Type

  Education / Teaching / Training / Colleges /Institutes / Universities

• Gender

  Male

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office