Executive Assistant

LSC Infratech Ltd

2 - 8 Years
3 Openings
Not Disclosed
Rudrapur
Face-to-Face interview

Key Skills

Diploma in Office Management Executive Secretary

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Job Description

JOB TITLE / DESIGNATION Executive Secretary to CMD

Desired Qualification &Work Experience Graduate with 4-10 Years of relevant experience in secretarial work out of which at least 3 years as Secretary to MD /CEO / President of a mid- sized Company.

AGE Around 35-40 Years

Location of Job RUDRAPUR

Objective of the position The position is responsible to provide secretarial support to CMD and help him in managing his engagement schedule & work plan, coordinating for his travel and looking after his visitors / business associates.

No. of Vacancies 1

Job Description • Work mainly as Secretary to MD but may also be required to assist other Director for any secretarial work, occasionally.

• Making arrangements for ensuring that MD’s schedule including travel is managed efficiently without any delays or hitches.

• Ensure MD’s administrative requirements such as travel arrangements, tele-conferences, meetings and appointments are arranged efficiently

• Handle all incoming & outgoing correspondence – emails, letters, faxes etc. and put them to the MD for disposition. Track & follow up on actions required where needed.

• Draft emails, letters and faxes and prepare presentations for the MD

• Prepare & distribute weekly itinerary report of the MD to all concerned

• Filing of documents - electronic as well as paper in a way that makes for quick retrieval of necessary data.

• Regular interaction with all Unit & Functional heads for receiving and communicating information as well as follow-ups on various issues

• Acting as secretary for all meetings chaired by managing Director and circulating and follow up the minutes of the meeting.

• Maintain confidentiality of the data / information, as desired.

• Carry out any other work as and when assigned by the appropriate authority

Special Abilities Good computer literacy with expertise in MS Office usage

Good communication & inter-personal skills

Ready for travel.