Executive Assistant (MALE )

Z2plus Placement & Security Agency Pvt. Ltd.

Position Description

Position Title: Executive Assistant

Position Holder: Department: Admin

Location: Gurgaon

Designation: Officer

Superior Job holder: MD

Position Grade: D

No. of Subordinates:

Role Purpose Statement:

The incumbent would be responsible for assisting the Managing Director with his daily business or personal tasks.

Main Accountabilities:

 Assist the MD to manage day to day administrative activities.

 Acting as a first point of contact in dealing with correspondence and phone calls.

 Managing diaries and organizing meetings, events and appointments

 Planning itinerary, Hotel bookings, stay & facility arrangements.

 Responsible for reminding the manager/executive of important tasks and deadlines

 Organizing meetings, Feedback analysis, Coordination with CEO, Function HODs. Report collection and analysis of company

 Responsible for liaising with staff, suppliers and clients

 Should explore opportunities to learn the business and understand the field operations in detail to update the MD on real issues of the field.

 Prepare presentation, agenda of Meeting, speeches.

 Responding to incoming email and phone enquiries.

 Works closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities.

 Proper filing of papers/ mails, circulation of MOMs etc.

 Responsible for typing, compiling and preparing MIS reports, presentations and correspondence

Qualification:

 Education-Graduate, Post Graduate Degree/ any

 Experience- Total 3 -6 years.

Knowledge, Skills, Abilities and competencies:

 Excellent Written & Oral Communication Skills .

 Should be proactive, tactful and have multitasking abilities.

 Should be IT & Tech Savvy (Excel, power-point, word, MIS, web browsing, mails, etc. )

 Good follow up, Coordination, Analytical, Administrative & Negotiating skills..

 Proficient in report writing and presenting findings.

 Ability to interpret design, flowcharts, schedules, and plans.

• Experience

  3 - 6 Years

• No. of Openings

  5

• Education

  M.B.A/PGDM, Any Bachelor Degree, Post Graduate Diploma

• Role

  Executive Assistant

• Industry Type

  Transportation / Logistic / Shipping / Marine / Courier / Freight / Cargo

• Gender

  Male

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office