Front Desk Management - Visitor Management
Secretarial Work for MD :
Scheduling calendar & meetings
Travel - VISA, Hotel & tickets
Documentation for Travel expense reimbursement
Credit card bill management
Co-ordinate for company lease car for MD
Office Administration
Courier Management- Rate contract, daily dispatches and receipts, Monthly Bill checking & reconciliation
Travel Desk - Finding new agents, crosschecking prices from agents/ online, booking train and air tickets via agent or sometimes self with company credit card, SPOC for any changes in the travel plan/ tickets
Travel & Hotel Arrangements for all employees.
Negotiates for rate contracts and best deals with hotels, does hotel room bookings for employees/company guests as per their travel plans
Ensure 5S in office, Housekeeping
Ensure procurement and ample availability of office consumables- Tea, coffee, stationery etc
SPOC in case of any administrative issue in office.
Monitoring and keeping/updating the record of inventory of stationery/ brochures etc
Ordering Lunch/ snacks for employees/guests
Setting WebEx meetings
Handling EPABX. Updates Telephone directory/ contacts
Arranging Company sim cards & internet dongle
Leads the co-ordination for timely receipt of office bills and payment on time (Mobile, landline, internet, electricity etc)
Co-coordinating with building Management for any administrative / maintenance issues
HR co-ordination
Personnel File management
Co-ordination for trainings & maintenance of Training records
Co-ordination for official document signature and sharing
Attendance & leave record management
Gives attendance & I cards
MarCom
Co-ordinates with printing vendor for
Visiting cards
I cards
Stationery
Product broachers/ leaflets etc
Co-ordinates/ offer support for conferences, distributor meets etc.
Experience
3 - 9 Years
No. of Openings
4
Education
Diploma, Any Bachelor Degree, B.A, B.Arch, B.C.A, B.B.A, B.Com, B.Ed, MD/Medicine Doctor, M.Arch
Role
Front Desk Management
Industry Type
Recruitment Consulting / Staffing Services
Gender
Female
Job Country
India
Type of Job
Full Time
Work Location Type
Work from Office