Executive Assistant

Viable Search Consultants

Executive Assistant is responsible for the provision of administrative support to Managing Director. This entails co-ordination of administration processes including diary/calendar management, agenda preparation, arranging meetings, advising delegates of what they need to do prior to meetings, taking meeting minutes, following up of action items, travel arrangements and communication aspects.

 Analyse monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc.

 Produce documents, briefing papers, reports and presentations, etc. as requested by MD / Executives

 Carry out background research and present findings to the MD / Executives

 Carry out specific projects and research as requested by the MD / Executives

 Ensure that the MD’s calendar/diary is up to date and efficiently managed as changes occur, or new meetings are scheduled

 Request necessary data from management so that reports can be compiled

 Attend to phone calls, e-mails and messages either through first line response or forwarding as appropriate to members within NYDA

 Process incoming correspondence and action as required, .

o Update calendar

o Type documentation

o Distribute / forward information

o Internal and external queries

 Maintain stakeholder database and ensure that all information is accurate and up to date

 Regularly check stationery supplies to ensure sufficient stock at all times

 Maintain an up to date, orderly and logical filing system that can be easily accessed when absent.

 Schedule meetings as planned or requested

 Ensure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetings

 Ensure that delegates are aware of what they need to prepare in terms of contribution to the meeting

 Compile documentation required and distribute in advance to delegates

 Arrange logistical requirements

• Experience

  2 - 5 Years

• No. of Openings

  2

• Education

  Any Bachelor Degree

• Role

  Executive Assistant

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office