Executive Assistant

Viable Search Consultants

Executive Assistant is responsible for the provision of administrative support to Managing Director. This entails co-ordination of administration processes including diary/calendar management, agenda preparation, arranging meetings, advising delegates of what they need to do prior to meetings, taking meeting minutes, following up of action items, travel arrangements and communication aspects.

Analyse monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc.

Produce documents, briefing papers, reports and presentations, etc. as requested by MD / Executives

Carry out background research and present findings to the MD / Executives

Carry out specific projects and research as requested by the MD / Executives

Ensure that the MDs calendar/diary is up to date and efficiently managed as changes occur, or new meetings are scheduled

Request necessary data from management so that reports can be compiled

Attend to phone calls, e-mails and messages either through first line response or forwarding as appropriate to members within NYDA

Process incoming correspondence and action as required, .

o Update calendar

o Type documentation

o Distribute / forward information

o Internal and external queries

Maintain stakeholder database and ensure that all information is accurate and up to date

Regularly check stationery supplies to ensure sufficient stock at all times

Maintain an up to date, orderly and logical filing system that can be easily accessed when absent.

Schedule meetings as planned or requested

Ensure that an agenda is sent to all delegates, both with standard agenda items as well as any items that need to be included for follow up as a result of actions documented in previous meetings

Ensure that delegates are aware of what they need to prepare in terms of contribution to the meeting

Compile documentation required and distribute in advance to delegates

Arrange logistical requirements

• Experience

  2 - 5 Years

• No. of Openings

  2

• Education

  Any Bachelor Degree

• Role

  Executive Assistant

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office