Executive Assistant

Medivision Infomedia Pvt. Ltd.

Job Location - Chembur East, Mumbai

• Act as the point of contact between the manager and internal/external clients

• Handle requests and queries appropriately

• Take dictation and minutes

• Source office supplies

• Devise and maintain office filing system

• Source Weekly Reports from various internal departments

• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.

• Sustain a daily calendar of meetings and events.

• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

• Arrange travel and accommodations

• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Excellent communication and time management skills; proven ability to meet deadlines.

• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with

• Assist in preparing and managing presentations and decks.

• Be responsive to emails/texts/phone calls, with contact outside normal business hours

• Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.

• Use discretion, confidentiality, and good judgment to handle C-Level matters.

• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

• Complete adhoc projects as assigned – such as personal events and/or family needs.

• Organize complex calendars and schedules; resolving any scheduling issues

• Experience

  2 - 3 Years

• No. of Openings

  1

• Role

  Executive Assistant

• Industry Type

  Advertising / MR / PR / Events

• Gender

  Female

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office