Job Location - Chembur East, Mumbai
Act as the point of contact between the manager and internal/external clients
Handle requests and queries appropriately
Take dictation and minutes
Source office supplies
Devise and maintain office filing system
Source Weekly Reports from various internal departments
Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company.
Sustain a daily calendar of meetings and events.
Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
Arrange travel and accommodations
Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
Excellent communication and time management skills; proven ability to meet deadlines.
Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
Assist in preparing and managing presentations and decks.
Be responsive to emails/texts/phone calls, with contact outside normal business hours
Welcome the Executives guests by greeting them, in person or on the phone; answering or directing inquiries.
Use discretion, confidentiality, and good judgment to handle C-Level matters.
Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
Complete adhoc projects as assigned such as personal events and/or family needs.
Organize complex calendars and schedules; resolving any scheduling issues