We are looking for an Executive Assistant with a minimum of two to three years of experience to perform a variety of administrative tasks and support our company’s CEO.
The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO.
Responsibilities
· Act as the point of contact among executives, employees, clients, and other external partners
· Manage information flow in a timely and accurate manner
· Manage executives’ calendars and set up meetings
· Make travel and accommodation arrangements
· Rack daily expenses and prepare weekly, monthly or quarterly reports
· Oversee the performance of other staff members
· Act as an office manager by keeping up with office supply inventory
· Format information for internal and external communication – memos, emails, presentations, reports
· Take minutes during meetings
· Screen and direct phone calls and distribute correspondence
· Organize and maintain the office filing system
Requirements and skills
· Two to three years of work experience as an Executive Assistant, Personal Assistant, or similar role
· Excellent MS Office knowledge
· Outstanding organizational and time management skills
· Familiarity with office gadgets and applications (. e-calendars and printing machines)
· Excellent verbal and written communications skills
· Uphold a strict level of Discretion and confidentiality
· Develop and sustain a level of professionalism among staff and clientele
· Proficiency in collaboration and delegation of duties
· Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities
· Exceptional interpersonal skills
2 - 6 Years
1 Openings
Not Disclosed
Face-to-Face interview
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