Calendar Management (schedule meetings; Manage calendar of MD on an ongoing basis by prioritizing calendar requests based on business needs to ensure accurate scheduling and appropriate allocation of time, monitoring / track meetings day to day.
During internal and external meetings, responsible for logistical support like arranging for video conferences, working lunches, transport coordination.
Coordinate all travel related services air & train tickets, hotels, cars, passports, and visas for seniors.
Responsible for administrative activities like filing expense reimbursements, credit card payments, medical bills etc. Ensure timely submission of timesheet on behalf of the senior.
Prepare and provide MIS reports & expense reports. on time, as required by MD.
Co-ordinate among the various stakeholders like HR, Finance, Procurement and others for delivery of services.
Calender Management-
o As and when any event/task comes, it should be categorized into URGENT or NON-URGENT
o For URGENT Tasks, immediately the appointment request to be created in the
o Calendar with respective concerned persons.
o Put it in the tracker and take priority from CEO/MD and put the deadline accordingly
o The annual calendar should be maintained considering the following:
One-on-One meetings
o Taking appointments, follow-up and fixing meetings
o Preparation of Meeting Agenda, Minutes of Meeting
o An executive assistant must keep tracking meetings and activities and scheduling conferences and business travel. The car details is given to the respective department with whom the meeting is being arranged
o Send someone to get the pass made at the gate
Experience
8 - 9 Years
No. of Openings
1
Education
B.A, B.Com, Diploma, M.A, M.B.A/PGDM, M.Com, Professional Degree, Post Graduate Diploma
Role
EXECUTIVE ASSISTANT
Industry Type
Recruitment Consulting / Staffing Services
Gender
Female
Job Country
India
Type of Job
Full Time
Work Location Type
Work from Office
8 - 9 Years
1 Openings
Not Disclosed
Face-to-Face interview
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