Personal Assistant - JD
Job Responsibilities
1. Executive Support: - Provide high-level administrative support to executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence. Act as a primary point of contact and gatekeeper for internal and external inquiries.
2. Communication and Coordination: Facilitate clear and timely communication between executives, team members, and external parties. Draft and/or edit documents, letters, reports, and other communications as required.
3. Confidentiality and Discretion: Maintain strict confidentiality of sensitive information related to company affairs, financial matters, and business dealings. Exercise discretion in handling sensitive topics and maintain professionalism in all interactions.
4. Office Management: Implement and maintain effective filing systems and document management protocols.
5. Project Support: Help manage project timelines, track progress, and ensure tasks are completed within designated deadlines.
6. Financial Administration: Support financial activities such as, expense tracking, and budget management. Collaborate with the finance team to maintain accurate records, monitor accounts, and prepare financial reports as needed.
7. Relationship Management: Build and maintain strong relationships with key stakeholders, including clients, consultants, and employees. Serve as a liaison between executives and external entities to facilitate effective communication and collaboration.
8. Special Events and Travel: Assist in planning and organizing special events, as well as coordinating travel arrangements for executives. This includes hotel bookings, flight arrangements, and other logistical needs.
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Face-to-Face interview