Executive Assistant (Female Candidates Preferred)

Modi Infosol Pvt Ltd

1 - 3 Years
2 Openings
3.0-3.5 Lac/Yr
Okhla Delhi
Posted 5 days ago
Face-to-Face interview

Key Skills

Data Management Report Preparation Travelling Travel Arrangements Travel Coordination Vendors Management Stakeholder Management Letter Drafting

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Job Description

Ensure ongoing understanding of industry events, project

timelines, crucial meetings and other commitments of the

senior team to manage expectations of the Executive

Directors attendance (liaising with the senior team as

required)

Ability to forward plan

Understand the where, when and why of meetings the

Executive Director is required to attend

Understand the nature of meetings that can be marked as

optional for the Executive Director

Understand the Executive Directors private commitments

so far as they affect diary availability

Seek understanding and take instruction from the Executive

Officer as required

Request, manage and process the expenses of all team

members including the Executive Director following the

expenses policy

Ensure the appropriate expense processes are followed

including relevant deadlines for submission (chasing as

required)

Raise any concerns on expenses with the Executive Officer

in the first instance.

Ongoing review of the Executive Directors emails and

correspondence to ascertain priority of response to

communicate to the Executive Director

Respond to administrative emails and phone calls on behalf

of the Executive Director

Respond to requests (meeting, attendance, general

requests) from internal and external stakeholders verbally

and in writing (as required)

Reach out to internal and external stakeholders on behalf

of the Executive Director as required.

Proactive management and support with internal and

external meetings to include preparing agendas, coordinating supporting papers and document and producing

minutes

Proactively ensure follow-up actions are swiftly progressed,

liaising with relevant parties to ascertain progress.

Candidate must be open to travel whenever required.

Candidate should apply only when they are open to travel.