Executive Assistant

Mayvent Management

1. Calendar and Schedule Management:

Manage and maintain the Vice President calendar, scheduling meetings,

appointments, and travel arrangements.

Coordinate and prepare materials for meetings, ensuring the Vice

President is informed of upcoming commitments.

2. Communication and Correspondence:

Serve as the primary point of contact for internal and external

communications with the Vice President office.

Screen and prioritize emails, phone calls, and other communications,

responding on behalf of the Vice President when appropriate.

Draft, proofread, and edit correspondence, reports, and presentations.

3. Meeting Coordination:

Organize and coordinate executive meetings, including preparing agendas,

taking minutes, and following up on action items.

Arrange logistics for board meetings, executive team meetings, and other

key events.

4. Travel Management:

Plan and coordinate domestic and international travel, including flights,

accommodations, and itineraries.

Prepare travel expense reports and ensure timely reimbursement.

5. Project Management:

Assist with special projects and initiatives, conducting research, compiling

data, and creating reports as needed.

Collaborate with other departments to ensure the successful execution of

company-wide projects.

6. Confidentiality and Discretion:

Handle sensitive and confidential information with the utmost discretion.

Maintain a high level of professionalism and integrity in all interactions.

7. Office Management:

Oversee the smooth functioning of the Vice President office, ensuring it is

well-organized and equipped.

Manage office supplies and equipment, liaising with vendors and service

providers as needed.

8. Relationship Management:

Build and maintain positive relationships with key stakeholders, including

board members, senior executives, clients, and partners.

Facilitate communication between the Vice President and other

departments, ensuring alignment and collaboration.

• Experience

  4 - 8 Years

• No. of Openings

  4

• Education

  Any Bachelor Degree

• Role

  Executive Assistant

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Home