Executive Assistant - Nariman Point Mumbai

Florican Enterprises Pvt Ltd

- **Administrative Support:**

- Manage the Directors calendar, schedule meetings, and coordinate appointments.

- Ensure all logistical details are handled efficiently.

- **Communication Management:**

- Act as a liaison between the Director and internal/external stakeholders.

- Draft, review, and manage correspondence, including emails, reports, and presentations.

- Facilitate effective communication and ensure timely responses.

- **Meeting Coordination:**

- Organize and prepare materials for meetings, including agendas and minutes.

- Ensure follow-up on action items and deadlines.

- Coordinate with various departments to gather and distribute meeting materials.

- **Travel Arrangements:**

- Arrange travel itineraries, including flights, accommodations, and transportation.

- Prepare travel-related documentation and reports.

- **Document Management:**

- Maintain and organize important documents and records.

- Handle confidential information with discretion.

- Develop and maintain filing systems for easy retrieval of information.

- **Office Management:**

- Oversee office supplies, equipment, and other administrative functions.

- Ensure a well-organized and efficient workspace.

- Manage office budgets and track expenses.

- **Project Assistance:**

- Assist with special projects and initiatives as directed by the Director.

- Conduct research and provide support for various tasks.

- Coordinate cross-departmental projects and track progress.

- **Relationship Management:**

- Build and maintain relationships with clients, partners, and key stakeholders.

- Facilitate introductions and follow up on behalf of the Director.

- Assist in client communication and relationship management initiatives.

- **Crisis Management:**

- Act as the point of contact in emergencies and coordinate with relevant parties.

- Develop and implement contingency plans to address unexpected situations.

• Experience

  2 - 8 Years

• No. of Openings

  1

• Education

  Any Bachelor Degree

• Role

  Executive Assistant

• Industry Type

  Pharma / BioTech / Clinical Research

• Gender

  Male

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office

• Face interview location

  Rohstoffe International Private Limited, 1304, Regent Chambers, Jamnalal Bajaj Road, Nariman point