- **Administrative Support:**
- Manage the Director’s calendar, schedule meetings, and coordinate appointments.
- Ensure all logistical details are handled efficiently.
- **Communication Management:**
- Act as a liaison between the Director and internal/external stakeholders.
- Draft, review, and manage correspondence, including emails, reports, and presentations.
- Facilitate effective communication and ensure timely responses.
- **Meeting Coordination:**
- Organize and prepare materials for meetings, including agendas and minutes.
- Ensure follow-up on action items and deadlines.
- Coordinate with various departments to gather and distribute meeting materials.
- **Travel Arrangements:**
- Arrange travel itineraries, including flights, accommodations, and transportation.
- Prepare travel-related documentation and reports.
- **Document Management:**
- Maintain and organize important documents and records.
- Handle confidential information with discretion.
- Develop and maintain filing systems for easy retrieval of information.
- **Office Management:**
- Oversee office supplies, equipment, and other administrative functions.
- Ensure a well-organized and efficient workspace.
- Manage office budgets and track expenses.
- **Project Assistance:**
- Assist with special projects and initiatives as directed by the Director.
- Conduct research and provide support for various tasks.
- Coordinate cross-departmental projects and track progress.
- **Relationship Management:**
- Build and maintain relationships with clients, partners, and key stakeholders.
- Facilitate introductions and follow up on behalf of the Director.
- Assist in client communication and relationship management initiatives.
- **Crisis Management:**
- Act as the point of contact in emergencies and coordinate with relevant parties.
- Develop and implement contingency plans to address unexpected situations.
Experience
2 - 8 Years
No. of Openings
1
Education
Any Bachelor Degree
Role
Executive Assistant
Industry Type
Pharma / BioTech / Clinical Research
Gender
Male
Job Country
India
Type of Job
Full Time
Work Location Type
Work from Office
Face interview location
Rohstoffe International Private Limited, 1304, Regent Chambers, Jamnalal Bajaj Road, Nariman point
2 - 8 Years
1 Openings
3.5 - 5.5 Lac/Yr
Face-to-Face interview
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