Executive Assistant - Functional Heads

Azim Premji Foundation

The incumbent would report to Functional heads at the Foundation. The role involves providing administrative support to the managers on a day-to-day basis by handling information and task requests and performing Secretarial functions.

Role Title: Secretary to Function Heads

Job Responsibilities

• Manage calendars by efficiently planning meetings with proper coordination with others involved. Build a rhythm of meetings and keep track of the pending/incomplete meetings

• Manage the travel logistics of the Function Heads in India and if required, abroad – planning the travel, booking the tickets and accommodation, coordination for visa etc. in case of overseas travel

• Expense management – whole cycle of raising expenses, ensuring timely reimbursements, and recording of the same for future reference.

• Provide day to day secretarial support by organizing and managing administrative and logistical arrangements.

• Keep constant track of pending tasks/ action items with reminders for follow-ups.

• Review and prioritize incoming phone calls, correspondences, mails and other communication

• Independently manage their offices in times of absence and keep them updated

• Provide a courteous and efficient interface to callers and visitors

• Prepare written /electronic correspondence & logs and maintain a filing system

• Planning and coordination of conferences/ external events.

• Handle confidential correspondence

• Maintain partner organization and employee databases for mailing & communication purposes.

• Perform other general clerical duties as required from time-to-time.

Qualification and Experience

• Bachelor's Degree is must.

• Minimum 3-5 years experience in a similar role.

Skills and Attributes

• Effective oral and written communication skills including active listening and accurate reading comprehension.

• Excellent computer skills and familiarity with Microsoft office

• Excellent interpersonal skills and ability to work with people

• Pleasant and calm exter

• Experience

  4 - 10 Years

• No. of Openings

  1

• Education

  Any Bachelor Degree

• Role

  Travel Management

• Industry Type

  Recruitment Consulting / Staffing Services

• Gender

  [ Male / Female ]

• Job Country

  India

• Type of Job

  Full Time

• Work Location Type

  Work from Office