• liaise with clients to find out their exact event requirements
• produce detailed proposals for events (including timelines, venues, suppliers, legal obligations, staffing and budgets)
• research venues, suppliers and contractors, then negotiate prices and hire
• manage and coordinate suppliers and all event logistics (for example, venue, catering, travel)
• liaise with sales and marketing teams to publicize and promote the event
• manage all pre-event planning, organizing guest speakers and delegate packs
• coordinate suppliers, handle client queries and troubleshoot on the day of the event to ensure that all runs smoothly and to budget
• manage a team of staff, giving full briefings
• organize facilities for car parking, traffic control, security, first aid, hospitality and the media make sure that insurance, legal, health and safety obligations are followed
• oversee the dismantling and removal of the event and clear the venue efficiently
• produce post-event evaluation to inform future events
• research opportunities for new clients and events.