Schedules meetings and various events while managing a company calendar
Answers phone calls and emails and takes messages for other employees
Runs various types of errands when asked
Makes sure the manager or executive is on task and managing their time well
Plans travel, including booking flights, taking care of other accommodations, and ground transportation
Pay close attention in meetings in order to take accurate and useful notes for the future
Prepare and coordinate upcoming events
Education and experience
Graduate with one to two years of experience working in an administrative environment
Required skills and qualifications
Exceptional organization and time-management skills
Strong communication and interpersonal skills
Active listener to understand people’s needs
Ability to multitask
Good with adaptability and flexibility
Willing to take a proactive approach to solving problems
Advanced typing and note-taking skills
A high level of trust
Preferred qualifications
Experience as a personal assistant or similar role
Experience in the certain industry you’re working in . business, healthcare, public relations
Previous experience with shadowing administrative personnel
Proficient in Microsoft Office, Photoshop, and web editing
An associate or bachelor’s degree in communications or business administration